Businesses use Secure Data Rooms to safely share confidential documents during transactions. These files contain private documents, IP and copyrighted works which can’t be reused or distributed without the permission of the company. This type of information could be beneficial to your company especially in today’s fast-paced business environment where speed should not be sacrificed for security. Using the appropriate tools to share files securely can make all the difference when you negotiate deals with partners, investors or potential M&A targets.

It’s important to note that not all data rooms are created to be the same. While the majority of them use combination security features to ensure only authorized users have access to certain documents, you should be aware that not all data rooms offer the same security level. This is especially relevant when it comes to to allow users to print or view documents offline.

Based on our experience our experience, the majority secure data rooms that provide this feature heavily rely on password protection to ensure that only one user has access to the document. This level of security isn’t sufficient as it doesn’t take into account the possibility that the user may share their login credentials or allow another access to data. Additionally, many platforms that permit document downloads for offline viewing – specifically PDFs – do not have security features at all or provide weak security (such as watermarks). Digify’s digital data room does not rely on passwords or other weak authentication mechanisms to verify that only approved recipients can access and print documents on the platform. Our system uses advanced data security methods like encryption security, threat detection, multi-factor identification, and real-time monitoring in order to block unauthorized access.