VDR systems are a useful tool for a variety of industries. They offer a secure method to communicate documents to investors and interested parties during due diligence. They are also useful for immovable property deals which often contain a lot of document exchange. These tools can save companies money by removing the need to copy and index documents in person, and also assist in accelerating due diligence. These tools are also useful in the construction industry since any changes to blueprints of a structure can immediately be made available to all contractors that are involved in the project.

Investment banks employ virtual datarooms in their M&A processes, which could involve a large amount of sharing of information. VDRs allow them to save money by reducing the cost of document photocopying, indexing and travel expenses. They can also help them accelerate the due diligence process by making it more accessible to buyers looking to purchase from the globe.

It’s important that you choose a virtual dataroom that is user-friendly and easy to navigate. Modern, intuitive interfaces and an excellent customer service are crucial to keep clients satisfied, which in turn can save them hours of deal time during the due diligence process.

In addition, a data room should have granular document permissions to ensure only the right people can access the right files. This includes the ability to restrict access to a folder or file and apply a watermark to PDFs, manage the time of viewing, and apply IP address restrictions. They should also offer an easy, flexible pricing model, such as per-storage or per-page.